Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
How the right vehicle is confirmed
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Allowing Time for Packing and Loading
Write down the hire date first, then the window you have set aside for getting everything packed and the latest time the load must reach its destination. Between those points, estimate how long wrapping, dismantling and box-sealing might realistically take, and note whether any of it can be done the evening before. Record who will be present at each address, along with their phone numbers, and the contact details for anyone managing access, such as a landlord, site manager or storage facility. If the job spans two days, mark where the split falls. A timetable on paper shows quickly whether the hire period should be lengthened, and it gives the team accurate times to work with when you ask about availability.
Keeping a Load Inventory
An inventory begun before anything is packed saves guesswork later, so open a note on your phone or a page in a notebook and add each item as it is set aside. Group entries by destination or by room, count the boxes as they are filled, and record the approximate size of the larger pieces, such as wardrobes, sofas or workbenches. Measure anything with an unusual shape and note whether items are boxed, bagged or loose. If some belongings are going to storage and others to a new address, tag which is which. When you enquire, this record lets the team suggest which van type fits the job, and afterwards it doubles as a checklist when confirming that everything travelled and arrived where it should.
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Things to check before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.