Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Planning the Unloading Order
If your van will be unloaded at more than one stop, it can help to think through those stops before the hire begins. Rather than planning how items are arranged, focus on recording which items belong to which address, which pieces of furniture are being dropped at a storage unit and which boxes are staying with you. A simple written list, grouped by destination, gives everyone involved a clear reference and reduces confusion on the day. You might also note any items that are awkwardly shaped, such as a wardrobe or a rolled rug, so they can be discussed when matching the job to a vehicle. If timings matter, noting when each recipient expects to be available can shape the sequence of your day without anyone needing to guess.
Keeping a Load Inventory
Suppose you are collecting furniture from three different sellers on the same afternoon. An inventory that records each item, its approximate dimensions, which seller it comes from and where it is going afterwards can make the whole hire conversation more straightforward. Include quantities as well, so a note of two bedside cabinets, one dresser and six dining chairs is specific rather than vague. If some items will be handed over to a friend or a storage facility, add the contact details of the person receiving them. Questions worth writing down include what access information the team needs from you, whether your dates allow any flexibility if a collection runs over, and how the full list can be discussed when matching the job to a vehicle. An inventory is easy to adjust as plans change.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.