Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Planning Your Hire Dates Around the Job
Start by writing down three things: the date you need the van, the date it can go back, and anything in between that could affect the schedule. If your move or collection depends on another party, such as a seller releasing furniture or a supplier opening their yard, note their hours and get a named contact. List the items you expect to carry, with approximate dimensions and quantities for the bulky ones, so you can discuss the load with the team rather than guessing. Add a buffer day if the job could slip, since van availability on short notice is never certain. When you request a quote, include your item list, the access arrangements and both dates, and ask what happens if your plans change.
Getting a Business Delivery Organised Early
What does the recipient need to know, and what do you need from them? For a delivery, record the consignee's name, phone number and preferred delivery window, plus any reference they use for the goods. Check whether the destination has restrictions on delivery times or vehicle access by asking the site directly, since only they can confirm what applies. Write a short itinerary listing each drop in order, with addresses and contact numbers, so nothing relies on memory. Note the size and quantity of every package and flag anything fragile or awkwardly shaped when you enquire. If a signature or proof of delivery is required, note that too. Send the itinerary and item details to the team with your hire dates when asking for a quote.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.