Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
How the right vehicle is confirmed
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Organising a Move Room by Room
Which rooms should you tackle first when planning a move? Many people find it helpful to list the contents of each space, starting with those used least often, such as spare rooms, lofts and garages. Note the dimensions of larger pieces, count the boxes you expect from each area, and flag anything that needs dismantling before it can travel. Set the hire dates once you know when keys are exchanged, and record the access arrangements at both properties, asking the destination contact about parking or entry rules. If some items are destined for storage, list them separately. This record gives the team a clear picture of what you need to carry when matching the job to an available van.
Keeping a Detailed Load Inventory
What exactly is going into the van? A written inventory answers that question and keeps the move organised from start to finish. List each item or box, mark which room it came from, and note anything fragile or unusually shaped with its approximate measurements. Number the boxes and keep the list with you so you can tick items off as they are handed over at the destination. If furniture is being collected from a shop or a storage facility, record the reference numbers and the contact details for whoever is releasing the goods. Share the finished inventory and your dates when asking for a quote, so the team can discuss which van option matches the job where available.
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Things to check before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.