Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Arranging a Business Delivery
If the van is needed for a commercial delivery, gathering the key details before you enquire will keep things simple. Write out the full list of items heading out, including a note of any awkward shapes or bulky pieces, and record the delivery address along with the name and phone number of the person receiving the goods. Confirm the date and the window in which the delivery has been requested, and think about whether a return load is expected. When you contact the team, ask which van types would suit the consignment, whether a crew van is worth considering if a colleague is coming along, and whether the dates you have in mind line up with what can be supplied. Any uncertainty about access at the far end is best raised directly with the recipient.
Keeping a Load Inventory
A written inventory is one of the most useful things to prepare ahead of any van booking. List each item you plan to move, and where possible note the approximate dimensions of the larger pieces, such as wardrobes, sofas or stacked boxes, so the team can discuss the options with you. Count the boxes rather than estimating, and mark anything fragile or unusually shaped so nothing gets overlooked in the conversation. Record where each item is starting from and where it is heading, particularly if the trip involves more than one stop. When requesting a quote, you can share this list and ask what the team would suggest for a load of this kind, and whether anything on your list raises questions that need answering before the hire is confirmed.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.
















