Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Checking entrances and item sizes
Will that sofa actually go through the door? Measuring before you book turns guesswork into a list you can share. Note the length, width and height of each large item, and add a brief description so the figures make sense later. If pieces can be taken apart, record which ones and what the parts measure once separated. Alongside the item sizes, it is worth noting anything you know about the entrances involved, such as narrow gates or a lift at a storage unit, though the contact responsible for each location can confirm the details. Keep a note of any item that cannot be tilted or dismantled. When you contact the team for a quote, you can share these measurements and discuss the van options alongside the access arrangements you have described.
Keeping a load inventory
What did you put in the van, and where is it going? A load inventory answers both questions if it is written before the job rather than afterwards. List each item or box with a short description, the destination if the load is being split, and the name of the person receiving it, with a contact number where possible. Numbering the boxes and noting their contents keeps the list usable at the other end, and recording rough sizes for the largest pieces helps when you discuss van sizes. If some items are being collected from a third party, note who to contact there and what they have been told to expect. When you request a quote, share the hire dates and the inventory so the team has a clear picture of the job.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.