Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Measuring Bulky Items Before You Enquire
The first decision to make is whether the items you plan to move are a single large piece or several medium ones, because that shapes what you measure first. For each bulky item, record its height, width and depth at the widest point, including any packaging, and note whether it can be tilted or partly dismantled. Write down the quantity of each item as well, since two identical wardrobes differ from one. If a seller or store is supplying the goods, ask them for exact measurements rather than estimates. When you request a quote, share these figures along with the hire dates and access arrangements. Open questions include whether a small van, Transit, Luton, dropside or crew van suits the load where available.
Listing Hobby Equipment for the Journey
Hobby equipment often comes in awkward shapes, from model railway boards to folded tents, so a written list is worth preparing before you enquire. Note each item's dimensions when assembled and, if it packs away, when folded down. Record how many pieces there are, which ones belong to other people, and a contact number for anyone meeting you at either end. If part of the trip involves collecting equipment from a club or a private seller, agree timings with them in advance and write down their address and phone number. Questions you might put to the team include whether the access arrangements at your collection point affect the vehicle category, and which van sizes are available for your dates. Keeping these notes together makes the enquiry straightforward.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.