Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Measuring Bulky Items Before You Book
Before choosing a van, decide which of your largest items sets the tone for the whole job, whether that is a sofa, a wardrobe or a stack of flat-pack boxes. Measure each bulky piece carefully, recording its height, width and depth, and note whether anything can be dismantled or has removable parts such as legs, doors or shelves. Write down the number of items in total and the dimensions of any awkward shapes, including mirrors, appliances or long pieces of timber. If a piece will pass through a doorway, hallway or stairwell at either end, note the opening sizes as well, though questions about access at the destination itself are best put to whoever manages that site. This list gives the team something concrete to work from.
Keeping a Load Inventory
A written inventory is worth preparing whether you are moving house, collecting furniture or running trade materials between sites. Start by listing every item you expect to carry, grouping them by category such as boxes, furniture, tools or appliances, and note the quantity in each group. Record the approximate size and any special handling notes, such as whether something is fragile or contains liquids, and mark which items must travel together. If some goods are going to different addresses, note the recipient and contact details for each drop. Questions you might raise with the team include which vehicle groups suit your list and whether any items need a particular arrangement. An inventory also helps you spot forgotten items before the hire date arrives.
Explore other van hire areas
Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.