Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
How the right vehicle is confirmed
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Listing Every Box Before You Seal It
Write down every box before you seal it. Number each one, note the room it came from and a short summary of what is inside, and keep the whole list in a notebook or spreadsheet you can carry on the day. This record helps you check items off at the far end and gives you something to refer to if a box goes astray. Group the list by destination room so whoever helps you can see where things are headed, and mark any boxes that are fragile or needed urgently. Note large items separately, with their dimensions. When you ask for a quote, mention roughly how many boxes and pieces you have, the hire dates and the access arrangements, and ask which van option the team can match to the job.
Measuring Items, Doorways and Entrances
Measurements settle most doubts, so gather them early. Take the height, width and depth of each large item — a wardrobe, a fridge, a rolled rug — and write the figures next to the item name on your list. Then note the dimensions of the spaces involved: the doorways, hallway and stair width at both ends, and the lift interior if there is one. If an entrance seems tight, record the narrowest point rather than the widest. Keep a contact number for anyone at the destination who could check a measurement on your behalf. When you request your quote, include these figures alongside the dates and access notes, and ask whether the van you have in mind suits the load you have described; the team can then confirm what is available.
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Things to check before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.