Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Transporting Hobby Equipment
Decide early which pieces of hobby equipment actually need to travel and which can stay behind. Whether it is camping gear, model railways, musical instruments or sports kit, measure each item and note its dimensions, including anything that folds down or separates into parts. Count the bags, cases and loose accessories so the full picture is on paper. Long or awkward shapes deserve particular attention, since they are worth raising when you discuss the job. Record whether anything is fragile and how it is packed. When you request a quote, share the list and ask which van category, from a small van to a Luton, might suit the load, and mention any dates that are fixed so the team can take them into account.
Allowing Time for Packing and Loading
Before confirming hire dates, think through how long each stage of the job is likely to take and write it down. Note when items will be ready, when the van is expected to arrive, and when everything must reach its destination. If helpers are involved, record who is available and when, since their availability may shape the schedule. Consider whether any items still need to be measured or checked in advance, and set out the key timings in your notes. Ask the team what happens if the job overruns the booked period, and note a contact number for whoever receives the goods at the far end. Setting out these timings when you enquire helps the team understand the job, and keeps your own planning clear.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.