Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Checking Entrance and Item Dimensions
If you are collecting furniture or equipment, it is worth recording the length, width and height of each piece, plus any awkward features such as protruding handles, detachable legs or non-removable frames. You can also note the dimensions of doorways, corridors, gates or stairwells at both ends of the journey if you are able to obtain them, since this information gives the team real numbers to work from. Where an item can be dismantled, write down whether you have the tools and instructions to do so and how long it might take. Sharing these figures and your hire dates when requesting a quote allows the team to talk through which van sizes could suit your job where available.
Transporting Hobby Equipment
Suppose your weekend plans involve moving sports gear, musical instruments or camping kit; what would you need to tell the team? Hobby equipment often comes in odd shapes, so a written inventory helps. You might list each item with its approximate dimensions, whether it comes apart, and whether it includes a hard case or soft bag. For example, a set of golf clubs, a bicycle or a marquee frame each raises different questions about which van size to ask about. If several people are sharing the trip, note whose gear is whose and where each item needs to be dropped off, along with any contact numbers for people receiving deliveries. Mentioning whether passenger seats are also needed gives the team a fuller picture when they prepare your quote.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.