Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Write Down Your Load Details First
Before requesting a quote, it helps to note the basics in one place: the dates you need the van, roughly how many items you are moving, and whether anything is boxed, loose or wrapped. If you are moving boxed belongings, count the boxes per room and jot down any unusual shapes that will not fit inside standard boxes. Record approximate dimensions for the largest pieces, such as wardrobes, sofas or desks, plus a rough total for bags and smaller parcels. If some items are going to different addresses, list each destination separately with a named contact and phone number for the person receiving goods there. Keeping these notes to hand makes it easier to answer the team's questions and gives you a clearer record to check against later.
Sketch the Order You Want to Work In
A simple written plan of your unloading order can be useful even though you are the one who will carry it out. You might list which boxes and furniture belong upstairs, which stay at the entrance, and which go to a garage or storage unit, if that applies to your move. Note where each group of items should end up so nothing is left in the wrong spot at the end of the day. Think about the order you want to tackle each address and whether you will need anyone to meet you there. Questions still worth asking include whether the destination contact will be present, whether any access codes or parking arrangements apply, and how flexible your dates are if a different day would suit the collection point better.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.