Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Preparing a Business Delivery
If a commercial delivery is on the cards, gathering the details beforehand can make the quote request simpler. Start with the hire dates and times, then list each item going out, including quantities and dimensions for anything bulky or awkwardly shaped. Note the delivery address and the name, phone number and preferred contact method for whoever is receiving the goods, since the recipient may have specific windows when they can accept them. Record any access information you already have, such as gate widths or loading restrictions passed on by the destination. Questions worth asking include whether a crew van suits a job with extra staff on board, and which vehicle option the team would suggest for the load you have described.
Recording What Goes Where
When several destinations or drop-offs are involved, a written plan of the order you intend to follow can be a helpful reference. Jot down each address, the items assigned to it and the expected recipient for every stop, then note anything fragile or unusually shaped so it stands out on your list. If the run combines pickups and deliveries, mark which legs happen in which sequence and confirm any time windows with the relevant contacts. You might also record approximate item dimensions at this stage, in case you want to revisit the vehicle choice before booking. Where the plan is still loose, say so when requesting a quote, and the team can discuss the van options alongside the schedule you have in mind.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.