Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Fitting the van to your route
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Allowing Realistic Time for Packing
How long will packing actually take? Most people underestimate it, so sketch a schedule before the hire begins. Work back from the van collection time and mark when each room should be finished, noting that kitchens and garages usually need the most attention. Record which items need wrapping or dismantling, and set a cut-off the evening before for anything non-essential. If helpers are joining, agree their arrival times and keep their numbers written down. Note what remains for the final morning, such as bedding, toiletries and the kettle, so nothing is forgotten in the rush. Building in a spare hour or two means a delayed start does not derail the whole day, and the hire period can reflect a realistic pace.
Keeping a Written Load Inventory
A load inventory is a simple document that pays for itself on any van trip. List every item as it is packed, grouping entries by room or by destination if the load splits between an address and a storage unit. Note box numbers and brief contents so nothing disappears into an unmarked pile. For furniture, record the piece and whether it was dismantled, along with where its fixings and keys are kept. Photograph anything valuable before it is wrapped, and keep the inventory with you rather than in the back of the van. If a recipient is receiving items at the far end, share the relevant part of the list with them beforehand. Ticking items off at each stop confirms nothing is left behind.
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What to confirm on the phone
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.