Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Fitting the van to your route
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Measuring Items and Entrances Before You Book
Which measurements should you take before asking for a van? Start with the largest items you plan to move, noting each one's height, width and depth, along with any protruding parts such as legs, handles or castors. Then consider the spaces involved: measure the doorways, corridors, stairwells or lift openings the items must pass through at both ends, and write the figures down side by side. If something looks borderline, flag it rather than guessing. Record the total quantity of items as well, since a long list of small pieces can matter as much as one large one. Send these notes with your enquiry, ask which van options suit the dimensions you have listed, and raise any access questions with the contacts at each address.
Organising a Move With Boxed Belongings
If most of your belongings will travel in boxes, a little bookkeeping goes a long way. Before the hire date, count the boxes, note their approximate sizes and label which room each one belongs to, which helps when you brief anyone helping on the day. Set aside a list of anything unboxed, such as furniture or appliances, with measurements for the bigger pieces. Decide where each item is going if there is more than one destination, and record a recipient name and phone number for each. Note the access arrangements at every address and your preferred hire dates. When you request a quote, share the full inventory and ask whether a small van, Transit, Luton, dropside or crew van would suit, or whether anything needs clarifying first.
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What to confirm on the phone
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.