Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Deciding Between One Run and Several
Before enquiring, work out whether your job points towards one full load or a pair of shorter runs. Write down every item, estimate the number of boxes, and flag anything unusually long or tall so the list reflects shape as well as quantity. If the deadline allows a gap between runs, note the dates you would want for each and whether the same van group would serve both. Some customers find that splitting a job across two mornings changes which vehicle makes sense, while others need everything moved in one go; your own notes should state which applies. Ask the team how the options compare for your dates, and whether the items you have recorded point towards any particular van. Keep the list handy so nothing is missed when the day arrives.
Setting Aside Time for Packing
Another early decision is how much of the schedule belongs to packing itself. Rather than leaving it to the hire day, note when boxes will be filled, who is doing it, and whether any items still need wrapping or dismantling first. Record the total number of boxes once packed, along with the size of the largest, and set a realistic packing window in your own plan. If friends are helping, write their availability next to the hire dates so the two line up. Where items are destined for storage or a recipient, note the relevant reference or contact and the hours they can be reached. When you ask for a quote, share the packed quantities and the time you have allowed, and ask which van groups might suit the load you have described.
Explore other van hire areas
Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.