Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Fitting the van to your route
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Listing hobby equipment before you enquire
The first decision worth making is which pieces of hobby equipment actually need to travel and which could stay behind. Once you have settled that, write down each item with its dimensions, taking a tape measure to anything awkward such as a workbench, a kayak or a display cabinet. Note whether anything comes apart, since a dismantled item may present a very different shape from the assembled version. Add the dates you have in mind, the addresses involved and a contact number for anyone receiving goods at the far end. When you ask for a quote, you can then share the full list and ask any open questions, such as whether the vehicle options you are considering suit the measurements you have recorded.
Drawing up a household move plan
A written plan tends to make a house move feel far more manageable, so start by listing every room and the items you intend to take from each. Against each entry, record approximate sizes for the bulkier pieces, such as wardrobes, sofas and white goods, along with the number of boxes you expect. Sketch a simple itinerary showing the collection address, any stops in between and the destination, then add contact details for anyone who needs to be notified on the day. If access at either end is uncertain, note the questions you want to raise when requesting a quote, including whether the hire period you have pencilled in allows enough flexibility should the schedule shift.
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What to confirm on the phone
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.