Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Writing Down Your Boxed Belongings
Start with a written inventory of everything going into boxes. List each box with a number, the room it came from and a short note of its contents, since this makes both the collection and any later unpacking far easier to coordinate. Record the approximate size of the boxes you plan to use and how many you expect to have, because these figures help the team picture the overall volume when you enquire. If some boxes contain fragile items, mark that on the list rather than relying on memory. Photographing the contents before sealing each one is another option some people find useful for their own records. Once the list is complete, keep it with your booking notes so you can refer to it when discussing dates and access arrangements.
Weighing One Trip Against Several
Should everything go in a single run, or would several shorter trips suit better? There is no universal answer, so it helps to think through your own circumstances. Consider the total volume on your inventory, how far apart the collection and delivery points are, how many hours you have available, and whether anyone can assist at either end on the proposed dates. A single trip concentrates all the work into one window, while splitting it across two or more days spreads the effort and may suit a schedule with other commitments. Note the hire duration each option would require and raise both with the team when you call, since availability across your dates may influence which approach works for your situation. Asking directly about the differences between the two plans is usually the quickest way to settle the question.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.