Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Listing Items by Unloading Stop
Should your day involve several drops, a stop-by-stop list will give you and the team a shared picture of the job. Begin by writing each address you plan to visit, then list the items destined for each one so the totals per stop are clear. Measure the awkward pieces, including headboards, dining tables and shelving, and keep those figures beside the item names. If a recipient will meet you at any stop, note their phone number so you can confirm timing on the day. Where a building manager or site contact controls access, their details belong on the same sheet. Sharing this list with your enquiry helps the team discuss which van options might suit the work.
Deciding Between One Trip and Several
If the total load sits near the edge of what one journey might cover, you may be weighing a single run against two or more. Before deciding, count everything you plan to move and group the items by destination, since multiple addresses can tip the balance either way. Consider your dates as well, because spreading the job across two hire days changes the shape of the booking, while a longer single day may need an earlier start. Ask yourself who needs to be present at each end, and gather their contact details now rather than later. When you contact the team, present both scenarios, ask what each would involve in terms of vehicle choice and hire length, and raise any questions about delivery or collection arrangements.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.