Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
How the right vehicle is confirmed
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Transporting Hobby Equipment
Choosing the hire date is often the easiest part; working out what the equipment needs is where planning counts. If you are moving diving gear, remote-control aircraft or woodworking benches, list each item and record its length, height and any protruding parts. Note whether anything comes apart, and how many cases or boxes of accessories accompany the main pieces. Decide how many days the van is needed, and whether the kit travels one way or comes back with you. If someone is receiving the equipment, keep their name and number handy along with the address. When you enquire, ask which van from the range suits your list, and whether it is available on the dates you have in mind. These notes turn a vague idea into a clear request.
Keeping a Load Inventory
An inventory is simply a written record of what travels in the van, and it is worth preparing before anything is gathered. Start with a count of items: three boxes, one wardrobe, two tool chests, for example. Add brief dimensions for the largest pieces and note any fragile or awkwardly shaped objects. If the job is a storage run or a furniture collection, record where each item is going and who will confirm receipt at the other end. Mark down the hire dates and any deadline attached to them, such as a storage unit closing time you have been given. Questions you might raise include how the team matches a load to a vehicle, and what details they need alongside your list. A tidy inventory also gives you something to check against at the end of the hire.
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Things to check before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.