Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Recording Your Load Inventory
If a house move or a trade job is on the horizon, sketching a load inventory before you request a van can clarify the whole booking. List each item you expect to carry, from furniture pieces to boxes and tools, and add approximate dimensions for anything with an awkward shape, such as wardrobes, ladders or rolled carpets. Note quantities as well, since ten boxes presents a different picture from three. If some items belong to a customer or a storage unit, record where each one is heading and who will receive it, including contact numbers where relevant. This written list also gives you a sensible basis for asking the team which van size they would suggest, and it flags any uncertainties, such as items you have not yet measured, while the plan is still flexible.
Mapping Out Your Working Day
Suppose your hire day involves several stops, perhaps a furniture collection followed by a delivery and then a return to base. Sketching the sequence on paper, with addresses, contact names and rough time slots, lets you see whether the schedule feels realistic or needs trimming. Record the access arrangements at each stop, including who to phone on arrival, since that information belongs with the people receiving the goods rather than with the hire team. Note the hire dates you have in mind and whether the job might stretch beyond a single day. Questions worth raising when you ask for a quote include which van options suit your inventory and whether any stops present particular timing constraints. An itinerary written in advance helps you spot gaps in your own plan before the day arrives.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.