Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Weighing Up One Trip or Several
The first thing to pin down is whether your job suits one long outing or a series of shorter ones. Write both versions out: the single-trip plan lists everything travelling on one date, while the split plan assigns items to two or three runs across different days. Against each version, note the hire dates you would want, who is available to help on those days, and whether a storage unit, seller or customer has set times you must work around. If a collection address has someone who can confirm access, record their contact details so you can speak with them directly. When you enquire, ask whether the same van group covers both plans, how a second day would be arranged, and whether a dropside or crew van would change the options open to you.
Recording Hobby Equipment Details
Hobby gear often has shapes that do not fit neatly into a standard list, so record it carefully before choosing a van. For each item, note its name, height, width and depth, and whether it breaks down into smaller parts, such as a bike with wheels removed or a tent folded into its bag. Add details like a surfboard's length or a model aircraft's wingspan, since those figures matter when the team suggests a small van, a Transit or Luton. Note how many of each item there are and whether any travel in protective cases with their own dimensions. Keep this list beside your dates and access notes, and raise any remaining questions about vehicle choice or delivery when you ask for your quote.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.