Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Measuring Bulky Items Before You Enquire
The decision that saves the most back-and-forth is measuring your largest items before you ask for a quote. Take a tape measure to each wardrobe, sofa, fridge or workbench and record the height, width and depth, noting whether feet, handles or detachable sections add to those figures. Write the measurements next to each item on your list, and mark anything that cannot be dismantled. If a piece came flat-packed, check whether it can be taken apart again. These numbers let the team discuss which van options might suit your load, from a small van through to a Luton, without guessing. When you enquire, share the list, mention your hire dates, and ask any remaining questions about access arrangements at either end.
Checking Entrances and Item Dimensions
Dimensions work in two directions: the items themselves and the spaces they must pass through. Measure the doorways, corridors, stairwells and lift openings at both the collection point and the destination, and compare each set of figures with your item list. If a piece of furniture is wider than a doorway, note whether it can be turned, angled or partly dismantled, and record which parts come off. Where a destination is managed by someone else, such as a storage facility or a shop, contact them directly to confirm their entrance details, as those questions belong to them. When you contact the team for a quote, you can summarise both sets of measurements, ask which van size fits the job, and settle the hire dates.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.