Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
Picking a suitable car
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Keeping a Flexible Day Plan
Deciding which parts of your day are fixed and which can move is a useful first step before you request a car. If a morning appointment could shift to the afternoon, noting that when you enquire gives the team a clearer picture of the dates and timings you need. You might list each stop in order, mark the ones with strict times, and flag any that could be dropped or rescheduled if plans change. It also helps to record where the car needs to be at the start and end of the hire, since collection and delivery options may depend on this. If your schedule is still unsettled, mention that too, and ask which vehicle groups could suit the range of dates you are considering.
Preparing for a Work Trip
For a business journey, it is worth writing down your travel dates, the driver details required for the booking and the address where the car will be based. If colleagues will share the driving, have their details ready so the team can confirm what is needed. Think about what you will carry, from sample cases to presentation equipment, and note roughly how much boot space that suggests. An executive saloon, an estate or a people carrier each suits different loads, so describing your luggage helps the team suggest a vehicle group. Questions you might ask include whether an automatic is available, what delivery or collection arrangements are possible, and how the price is confirmed before booking.
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Last checks before booking
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















