Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
Picking a suitable car
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
What to Write Down Before Requesting a Quote
Before you ask for a quote, it helps to have a short written list in front of you. Start with the dates you need the car, including the exact start and end times if your plans are fixed rather than flexible. Add the driver's details, the address where the car should be delivered or collected, and a note of how many people and bags will travel. If you prefer an automatic, an estate or an executive saloon, say so when you enquire. You might also note any questions you want answered before committing, such as which vehicle groups are options for your dates. A clear summary lets the team respond with a specific answer rather than a range of possibilities.
Planning the Details of a Work Trip
A written schedule keeps a work trip organised from start to finish. Note each appointment, the address, the contact name and a phone number, in case plans change on the day. If several people are travelling together, keep a shared list of who needs to be where and when, plus any luggage or equipment each person is bringing. Record the approximate dimensions of anything bulky, such as display stands or sample cases, so you can discuss the vehicle group that suits the load. Think about where the car will sit during meetings, and whether you need it early in the morning or late in the evening. Any of these points can be raised when you request a quote.
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Last checks before booking
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















