Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Keep a Clear Load Inventory
Start by writing an inventory of everything you plan to carry. List each item, from boxes and furniture to tools and loose equipment, and note approximate dimensions for the largest pieces. If some things could go on a different day, mark them so you can decide later. Record the dates you have in mind, including any flexibility, plus the access arrangements at each end such as who to contact on site. An accurate inventory helps the team match the job to the right van type, whether that is a small van, Transit, Luton, dropside or crew van. Keep the list with you during the hire so you can check items off and answer any questions the team raises about what needs moving.
Plan Ahead for Hobby Equipment
Hobby gear often needs more thought than everyday loads, so it pays to plan the details before booking. Note down each piece of equipment, its size, and anything unusual about its shape, such as long poles, wide boards or a dismantled bike. If items come apart, record the dimensions of each part rather than the assembled whole. Add the hire dates and where the equipment is going, including a contact name at the destination if one exists. Ask the team whether a dropside or crew van would suit the shape of your load, or whether a smaller option covers it. Having this information ready keeps the enquiry straightforward.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.