Sizing a van around what you are moving
List the largest items with rough length, width and height, and give an estimate of total weight, because bulk and payload limit a van in different ways. Mention anything awkward, such as a wardrobe that cannot be dismantled or long timber. Describe loading at both ends, including stairs, lift access, distance from the kerb and whether anyone will help lift.
Picking a suitable van
Start with the load, then choose the van. A small van works well for boxes, tools and light collections; medium and long-wheelbase vans suit furniture, stock and trade equipment; and a Luton is the better choice for bulkier items on a house move. Subject to dates, driver details and availability, the range includes the Volkswagen Caddy, Ford Transit SWB, VW Transporter Automatic, Ford Transit MWB and Ford Transit LWB. Make, model, transmission, seats, payload and licence position are all confirmed at quote stage, so treat these vehicles as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Carrying Hobby Equipment
Start by measuring the largest item your hobby involves. A canoe, a set of scaffolding boards for a theatre group, beekeeping gear or a large aquarium each brings its own footprint, so record length, width, height and any protective casing. Count everything that travels with it: paddles, stands, toolboxes, spare parts and boxes of consumables. Note any pieces that need particular care in transit so these points can be raised when you ask for a quote rather than worked out on the day. Think about the hire dates too, including when the equipment is needed at its destination and when it comes home again. Sharing that inventory with the team, along with your access arrangements, gives them something concrete to match against the van options.
Recording Entrance and Item Dimensions
Dimensions cut both ways: the item must fit the van, and it must pass every doorway it meets. Take a tape to each piece of furniture or equipment and write down its measurements, then do the same for narrow gates, corridors, lift openings and the rear doors of the property involved. Where a destination is involved, ask the contact there about their entrances, since they know their own site; note their answers alongside your item list. Sketch a simple plan if that helps you remember which pieces go where. When you enquire, include both sets of figures, the access arrangements at each end and your dates, and ask which van the team would suggest given those constraints and whether anything on your list warrants a closer look.
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Last checks before booking
Before the hire is confirmed, go over the key points: whether the vehicle is available, the driver requirements, mileage, insurance, the delivery or collection arrangements and any extras you have asked for. Make sure payload, loading height, tail-lift needs, driver details, deposits and insurance excess are confirmed before you settle on a van size. A clear request gives the date, the length of hire, a rough route, the delivery or pickup address, the passengers or load you expect and any special requirements that might affect which vehicle is suitable.