Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
Finding a car to suit the trip
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Sketching out your arrival-day plans
What does your first day actually look like? If you are collecting the car on the day you land or arrive by train, it helps to write down the sequence of appointments, pickups and stops you have in mind, along with rough timings for each. Note whether anyone is meeting you at the vehicle handover, and record a contact number for each person on the itinerary in case plans shift. You can then pass this outline to the team when you ask for a quote, which gives them a clearer picture of how long you might need the car and whether delivery or collection suits you best. Any gaps or unresolved timing questions are worth flagging early so nothing is assumed on your behalf.
Preparing for a work trip by car
Business travel brings its own checklist, and much of it can be sorted before you enquire. Start by fixing your travel dates and noting whether they might extend, then list the passengers travelling with you and the bags, samples or equipment each person expects to bring. Record approximate dimensions for anything bulky, such as display stands or tool cases, and note where the car will be based overnight if that differs from your collection point. When you request a quote, ask whether the vehicle group you have in mind matches your passenger count and luggage list, and confirm the driver details the team will need from you. Any open questions about parking or site access can be raised directly with your destination contact.
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What to confirm on the phone
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















