Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
Finding a car to suit the trip
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Putting Together an Arrival-Day Itinerary
What does your first day actually look like? Writing an itinerary for it often reveals details worth including in your hire enquiry. Note the time you land or arrive, where you need to reach first, and any later commitments such as a check-in desk, a meeting or a family gathering. Record the addresses involved, the people you are meeting and their phone numbers, and whether timings are fixed or approximate. If the car needs to be delivered to an address rather than collected, add that to the plan. When you contact the team, share the itinerary alongside the dates and driver details, and ask them to confirm the vehicle group, delivery or collection options and price, plus any parts of the plan that remain open.
Sharing Trip Details with Your Companions
If others are travelling with you, keeping everyone informed starts with a simple written summary. Note the dates of the hire, the planned pick-up point and time, and the main stops on the route, then send this to each person in the group. Ask companions to confirm their availability for those times and to flag anything they want added, such as a detour or a particular arrival hour. Collect a contact number for everyone in case plans change on the day. Keep the summary somewhere all of you can see it. When you request a quote, mention the group size, the dates and where the car is needed, and ask the team to confirm the vehicle, options and price, along with any outstanding questions.
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What to confirm on the phone
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















