Matching a hire car to your passengers and luggage
Tell the team how many people will travel and how many cases, buggies or bulky bags you expect. Seating and boot space are separate questions. Say whether you need an automatic or are happy with a manual, and mention any child seat request early so it can be checked before you are quoted. Include details for every driver who may take the wheel.
Picking a suitable car
Start with the journey and pick the car to match it. Smaller cars are suited to city driving and short stays, automatics make local driving easier, estates and SUVs give more room for luggage, and people carriers are a better choice for families or small groups. The range available includes the Fiat 500, VW Golf, Ford Focus Estate, Ford Focus Automatic and Hyundai i10 Automatic, subject to dates, driver details and availability. The precise make, model, transmission, seating, payload and licence position are confirmed when you are quoted, so treat the vehicles listed as a guide to the kind of hire on offer rather than a guaranteed reservation of a particular model.
Listing the dates and stops for a work trip
Start with the facts the trip depends on: the dates, the destinations on your schedule and the names of the people you are meeting. For a work trip, note each appointment with its expected length and a contact number, in case a meeting runs over or needs rearranging. Record where the car should be each evening, and whether it stays with you or at another address. If colleagues travel too, list them alongside the driver details, and note any equipment that must go in the boot, such as display stands or sample cases, with their rough sizes. Keep the schedule with your enquiry, and mention anything still undecided when you ask about vehicle groups and delivery options.
Settling driver preferences before booking
Who will be behind the wheel, and what do they prefer? Settle this before the hire dates are fixed, because driver preferences shape the vehicle group you request. Note whether each driver is comfortable with an automatic or would rather have a manual, and whether anyone needs adjustable seating for a long day of appointments. If two colleagues share the driving, list both sets of driver details and check that each person has the dates in their own diary. Some drivers favour a higher seating position; others want a compact car for town parking, so record any wishes of that kind. Pass the complete set of details to the team with your enquiry, and ask which preferences can be accommodated on your chosen dates.
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Last checks before booking
Before you confirm the hire, check the key details: vehicle availability, driver requirements, mileage, insurance, delivery or collection arrangements and any extras you have asked for, along with driver age, licence history, the deposit, the insurance excess and any travel abroad. A clear request gives the date, the length of hire, the rough route, the delivery or pickup address, the expected passengers or load, and any particular requirements that might affect which vehicle is suitable.















